Event Planning Challenges
Sarah and James are on the planning committee for a community fundraising event. They are
helping to organise an outdoor family festival in August. They are discussing the challenges
of planning the event…
Sarah: It’s getting so close, James! We only have a few months left before the big event. Are
we on track with our budget?
James: No, not really… We still need to pay for a photographer, the children’s activities, the
signage, and promotional leaflets. The venue cost a lot more than we expected so we’re way
over our budget!
Sarah: Really? We’re going to have to get back on track by prioritising what we really need
and finding the lowest prices. What about the weather? Do we have a plan B if it rains?
James: Well, no… I’m sure it’ll be good weather… It’s the middle of summer after all!
Sarah: You know as well as I do that the weather can be so unpredictable here! We should
have a backup plan for an indoor venue.
James: But that would cost a lot more money… money that we don’t have! We’ll just have
to play the waiting game and see if we need to change our plan closer to the time…
Sarah: Well, I really hope we’re lucky! What about the insurance and access documents - are
they all signed and ready?
James: No… we have plenty of time for that…
Sarah: James, we’re running out of time! If they don’t give us permission, we’ll fall at the
James: Maybe you’re right… I think we need to organise a meeting and get to work…
To run up against
To experience something difficult and unexpected.
The politicians ran up against strong opposition from the people.
To wrestle with
To try very hard to deal with a problem or a difficult situation.
I wrestled with the decision for a few months before deciding to quit.
To think through
To carefully consider the possible results of doing something.
I need some time think this through before making a decision.
To knuckle down
To start working or studying harder.
He’s going to have to knuckle down if he wants to pass the course.
To talk over
To discuss a
problem or situation
We talked over the
issues in the
making a decision.