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Event Planning Challenges

Sarah and James are on the planning committee for a community fundraising event. They are

helping to organise an outdoor family festival in August. They are discussing the challenges

of planning the event…

Sarah: It’s getting so close, James! We only have a few months left before the big event. Are

we on track with our budget?

James: No, not really… We still need to pay for a photographer, the children’s activities, the

signage, and promotional leaflets. The venue cost a lot more than we expected so we’re way

over our budget!

Sarah: Really? We’re going to have to get back on track by prioritising what we really need

and finding the lowest prices. What about the weather? Do we have a plan B if it rains?

James: Well, no… I’m sure it’ll be good weather… It’s the middle of summer after all!

Sarah: You know as well as I do that the weather can be so unpredictable here! We should

have a backup plan for an indoor venue.

James: But that would cost a lot more money… money that we don’t have! We’ll just have

to play the waiting game and see if we need to change our plan closer to the time…

Sarah: Well, I really hope we’re lucky! What about the insurance and access documents - are

they all signed and ready?

James: No… we have plenty of time for that…

Sarah: James, we’re running out of time! If they don’t give us permission, we’ll fall at the

first hurdle!

James: Maybe you’re right… I think we need to organise a meeting and get to work…

Cups of Coffee
Event Planning Challenges


Phrasal verb
Example sentence
To run up against

To experience something difficult and unexpected.

The politicians ran up against strong opposition from the people.

To wrestle with

To try very hard to deal with a problem or a difficult situation.

I wrestled with the decision for a few months before deciding to quit.

To think through

To carefully consider the possible results of doing something.

I need some time think this through before making a decision.

To knuckle down

To start working or studying harder.

He’s going to have to knuckle down if he wants to pass the course.

To talk over

To discuss a

problem or situation

with someone.

We talked over the

issues in the

meeting before

making a decision.

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